Strategic Planning Process 2016

Strategic Planning Process 2016
Posted on 05/03/2016
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 Steering Committee Meeting Agendas & Minutes

Tuesday, March 15, 2016
Tuesday, April 5, 2016
Tuesday, April 26, 2016
Tuesday, May 24, 2014

The Steering Committee will meet at the District Administration Building, 1205 S. 70th Street, 7th Floor-Room 710 from 4:00 p.m. to 6:00 p.m. Public comments will take place from 4:00 p.m. to 4:10 p.m.


5-3-16

Over the past few months, we have been involved with several significant projects (e.g., fiscal analysis, neighborhood school initiative, and district reorganization) that lay a foundation for West Allis-West Milwaukee School District as we move forward. 

In March, we began a Strategic Planning Process designed to engage stakeholders in defining the measureable outcomes and strategies for achieving our district vision:  “The West Allis-West Milwaukee School District, in partnership with family and community, will foster personal excellence and life-long learning for all students.”

During this process, the Studer Education Group conducted a Parent Satisfaction Survey.  It was administered to all parents/caregivers with a child in the school district to assess the level of satisfaction parents have with their child’s school. The survey remained open for one month to provide parents ample time to complete the survey.  More than 1,200 parents and families participated in the Parent Satisfaction Survey. 

What is going on well here?

-The school is clean and well maintained.
- My family is treated with respect at this school.
- My child’s learning is a high priority at this school. 

Where are opportunities for improvement?

- I receive positive phone calls, notes, or emails about my child from the school.
- I regularly receive feedback from school staff on how well my child is learning.  
- School rules/discipline plans are enforced consistently at this school.  

We are very grateful for our parent feedback.  It will help us as we set priorities and align resources in support of shared goals.  We believe our plan sets organization-wide, long-term goals with a small set of overarching strategies for continuous improvement.


Update 5/3/16

The West Allis-West Milwaukee School District is mid-way through our Strategic Planning Process.  We are looking forward and planning strategically for our collective future. Strategic planning is engaging our community in defining the measurable outcomes and strategies for achieving our vision of “The West Allis-West Milwaukee School District, in partnership with family and community, will foster personal excellence and life-long learning for all students.”

So far, we have offered opportunities for Board members, parents, employees, students, and community members to provide input to a plan that represents our greatest strengths and taps our incredible potential. Our methods have included:

- We engaged groups of students, parents, employees, leaders, Board members, and community leaders to discuss how they would define our vision, what’s working well in the WAWM School District, and what could be improved. Nearly 150 people representing 27 schools or departments participated in this process.

- A 22-member Steering Committee is analyzing the data from stakeholder engagement to inform proposed goals and strategies for our next 5 years.

- More than 1,200 parents and families participated in our Parent Satisfaction Survey.

- We invited all employees to provide feedback about their work environments in an anonymous, online survey.

Over the next 1-2 months, the community can expect us to:

- We will host a Community-Wide Gallery Walk to share our draft values, goals, and strategies with stakeholders. All members of the community are welcome to provide constructive feedback. The Gallery Walk will be held on May 12, 2016 from 4:00 p.m. – 6:00 p.m. on the 7th Floor – Room 710 of the WAWM Administration Building.

- We will receive and analyze results from the stakeholder feedback surveys administered by Studer Education. The Steering Committee will review the district’s overall results from the Parent Satisfaction and Employee Engagement surveys to confirm or revise the goals and strategies in the current draft of the strategic plan.

- After the Steering Committee makes final revisions to the draft strategic plan, the Superintendent and Committee will present the plan for Board approval in June, 2016.

Strategic Plan Gallery Walk for Feedback

Calling all interested staff, parents, and community members...Please join us for this feedback event!

Date:   Thursday, May 12, 2016
Time:   4:00 p.m. - 6:00 p.m.
Place:  WAWM Administration Building
                1205 South 70th Street
                7th Floor, Room 710

Participants will be able to take a “gallery walk” to view each of the elements of the proposed plan and provide feedback regarding the strategies listed.


Update 4/6/2016

In March, we conducted a number of focus group meetings designed to help us gather information that will be used in our Strategic Planning process.  Nearly 150 people representing 27 schools or departments participated in this process.

We were pleased to be able to engage so many stakeholders in defining the measureable outcomes and strategies for achieving our district vision:  “The West Allis-West Milwaukee School District, in partnership with family and community, will foster personal excellence and life-long learning for all students.”   

In addition, we held our first Strategic Planning Steering Committee Meeting.  This committee consists of 22 members and will help shape the strategic plan using input from focus groups and surveys. 

Our parent survey closed March 31, 2016 and we are happy to report that more than 1,400 parents and families responded.  Currently, our Employee Satisfaction Survey has been posted and is the next step in this process.

All of this information will be used in working to meet our strategic planning goals:

  • Maintain and define the current vision and mission.

  • Develop short list of core values from current district beliefs.

  • Identify long-term goals aligned to the vision and mission.

  • Select high-leverage strategies to achieve the goals.

We are delighted with the high engagement, positive approach, and capacity-building that we’ve seen in our process so far. More is yet to come!


 

Introduction 

Over the past few months, we have been involved with several significant projects (e.g., fiscal analysis, neighborhood school initiative, and district reorganization) that lay a foundation for West Allis-West Milwaukee School District as we move forward. 

In March we will embark on a Strategic Planning Process designed to engage stakeholders in defining the measureable outcomes and strategies for achieving our district vision:  “The West Allis-West Milwaukee School District, in partnership with family and community, will foster personal excellence and life-long learning for all students.”

What strategic planning is:

  • The process of informed decision-making about where the organization is going, the actions needed to make progress, and the measures of success.

  • Engagement of stakeholders in a disciplined process designed to set priorities and align resources in support of shared goals.

  • Results in organization-wide, long-term goals and a small set of overarching strategies for continuous improvement.

What strategic planning is not:

  • It’s not focused on everything we do, but on a few, specific areas that provide the most leverage for improvement.

  • It’s not about just one idea, initiative, or perspective.

  • It’s not a detailed plan for executing strategies.

  • It’s not a rigid set of requirements that can’t respond to changes in the organization or environment.

Our purpose for strategic planning:

  • To define success five (5) years from now and plan how we will get there:  What do we want to achieve and how will we achieve it?

What is the process for strategic planning?

  • Maintain and define the current vision and mission.

  • Develop short list of core values from current district beliefs.

  • Identify long-term goals aligned to the vision and mission.

  • Select high-leverage strategies to achieve the goals.

  • Engage stakeholders to define the identity of West Allis-West Milwaukee School District through the strategic planning process, including leadership by a representative Steering Committee of:

graphic

Who is involved in strategic planning?

  • Focus Groups:  A variety of focus group sessions will be held for people interested in providing input.

    focus group

Focus Group Agenda

  • A Steering Committee:  This group will be involved in collecting input, assembling data and creating and presenting the Strategic Plan. committee

Strategic Plan Schedule

schedule